Privacy Policy

1. Introduction

BC FELLOWSHIP LTD ("we", "our", or "us") is committed to protecting your privacy and personal data. This Privacy Policy explains how we collect, use, and protect your information when you visit our website and sign up for early access to ZapFolder.

Company Details:
BC FELLOWSHIP LTD
Rose Villa, 42 Glebe Street
Loughborough, United Kingdom, LE11 1JR
Company Number: 14869052

For any privacy-related questions, please contact us at:privacy@zapfolder.com

2. Information We Collect

2.1 Information You Provide

When you sign up for early access to ZapFolder, we collect:

• Email address - Required for early access notifications
• Consent confirmation - Your agreement to data processing
• Optional information (if you complete the onboarding form):
  • Company size
  • Primary use case
  • Current tools used
  • Pain points with existing solutions
  • Budget range
  • Implementation timeline

2.2 Information We Collect Automatically

When you visit our website, we may collect:

• Technical information: IP address, browser type, device information, operating system
• Usage data: Pages visited, time spent on site, click patterns (with your consent)
• Marketing data: UTM parameters, referral sources (with your consent)
• Cookies and similar technologies: As described in our Cookie Policy below

3. How We Use Your Information

3.1 Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Consent: You have given clear consent for us to process your data for early access notifications and marketing communications
• Legitimate Interest: To improve our services, analyze website usage, and prevent fraud
• Contract Performance: To provide you with early access to ZapFolder when available

3.2 Purposes of Processing

We use your information to:

• Provide you with early access to ZapFolder when it becomes available
• Send you updates about ZapFolder's development and launch
• Understand your needs and preferences to improve our product
• Analyze website usage to improve user experience (with consent)
• Prevent fraud and ensure website security
• Comply with legal obligations

4. Information Sharing

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party services that help us operate our website and send communications (e.g., email service providers, analytics providers with your consent)
• Legal Requirements: When required by law or to protect our rights and safety
• Business Transfers: In the event of a merger, acquisition, or sale of assets
• With Your Consent: When you explicitly agree to share your information

5. Data Retention

We retain your personal data for the following periods:

• Email addresses and signup data: Until you unsubscribe or request deletion, or for a maximum of 3 years after our last communication
• Onboarding responses: Until you request deletion, or for a maximum of 2 years after collection
• Analytics data: Up to 26 months (with your consent)
• Technical logs: Up to 12 months for security purposes

You can request deletion of your data at any time by contacting us atprivacy@zapfolder.com

6. Your Rights (GDPR)

Under the UK GDPR and EU GDPR, you have the following rights:

• Right of Access: Request a copy of the personal data we hold about you
• Right to Rectification: Correct any inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data
• Right to Restrict Processing: Limit how we use your data
• Right to Data Portability: Receive your data in a structured, machine-readable format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Withdraw consent at any time (where applicable)

To exercise any of these rights, please contact us atprivacy@zapfolder.com

You also have the right to lodge a complaint with the UK's Information Commissioner's Office (ICO) if you believe we have not handled your data properly. Visitico.org.uk for more information.

7. International Data Transfers

Some of our service providers may be located outside the UK/EU. When we transfer your data internationally, we ensure appropriate safeguards are in place, including:

• Adequacy decisions by the European Commission or UK government
• Standard Contractual Clauses (SCCs)
• Certification under approved certification schemes
• Your explicit consent

8. Data Security

We implement appropriate technical and organizational measures to protect your personal data against:

• Unauthorized access, use, or disclosure
• Accidental loss or destruction
• Malicious attacks and data breaches

These measures include encryption, secure servers, access controls, and regular security assessments.

9. Cookies and Tracking Technologies

Our website uses cookies and similar technologies. We only use non-essential cookies with your explicit consent. You can manage your cookie preferences at any time using our cookie banner or by clicking the cookie settings link in our footer.

9.1 Types of Cookies We Use

• Necessary Cookies: Essential for website functionality (always active)
• Analytics Cookies: Help us understand website usage (Google Analytics, PostHog) - requires consent
• Marketing Cookies: Used for advertising and retargeting (Facebook Pixel, LinkedIn) - requires consent
• Functional Cookies: Enable enhanced features and personalization - requires consent

10. Children's Privacy

Our services are not directed to children under 16. We do not knowingly collect personal information from children under 16. If you believe we have collected information from a child under 16, please contact us immediately.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending you an email notification (if you're subscribed)
• Updating the "Last updated" date at the top of this policy

Your continued use of our services after changes are posted constitutes acceptance of the updated policy.

12. Contact Information

If you have any questions about this Privacy Policy or our data practices, please contact us: